January 15, 2000
FOR IMMEDIATE RELEASE
Ryan Software Announces the Release of TEX-TAX 2000.
Dallas, Texas — Ryan & Company, America's largest independent provider of state
and local tax services, recently announced that it has implemented a use tax automation solution
for Baan-Vertex that successfully overcomes the limitations of the standard Baan-Vertex tax
interface. The solution addresses the problems of accruing use tax on purchases and divergent
use items and updating use tax accruals to the Vertex Tax Register. Ryan & Company successfully
installed the Baan-Vertex tax solution at Lufkin Industries, Inc., an internationally known firm
that manufactures oilfield equipment for global customers, gear drives for industrial applications,
and highway vans, flatbeds, and dump trailers.
The Problem
The standard Baan-Vertex integration has limited purchasing functionality and lacks goods
movement functionality. Standard tax integration facilitates tax calculations on Sales and
Services Invoices, however:
- although tax calculations are performed, tax accrual data does not update to the Vertex
Tax Register for purchase invoices.
- tax calculations for inventory items occur at time of purchase only, not at time
of requisition or use.
- tax decisions are made by purchasing personnel and/or invoice entry personnel and
are not controlled by tax professionals.
The Solution
Enhancing the standard Baan-Vertex integration enabled a unique solution for purchasing
expense and inventory items. This solution was achieved without customization to the Baan
standard source code. With these enhancements:
- a multi-level hierarchy handles expense item options for quick selection.
- expense item hierarchy structure includes item description and use, requiring no
tax decision.
- tax is verified at invoice entry, and applicable use tax is accrued based on the item
and how it is used.
- inventory movements are examined and tax is accrued based on the item and how it is used.
- all tax accruals are updated to the Vertex Tax Register and to the appropriate Baan
general ledger account for use tax accruals.
- implementation includes reconciliation reports, documentation, and system testing.
The Benefits
Tailoring the solution to each client's purchasing requirements and business processes
ensures a delivered solution that maximizes the benefits of the solution. Some of these benefits
include:
- tax decisions are made by tax professionals through the configuration of the system,
and not by purchasing agents or accounts payable processors.
- tax accruals can be calculated on inventory items when first used in a
taxable manner.
- the client receives a flexible solution based on business rules that are unique
to them.
- an audit trail and management reporting capability are provided on transactions
subject to tax.
- the TAX2000 file includes use tax accruals, facilitating the automatic creation of
use tax returns.
- this solution compliments the existing Baan to Vertex functionality and extends
the benefit of the Vertex software investment.
Ryan & Company and Lufkin Industries introduced the Baan-Vertex tax automation solution
at the recent Baan World Users 2003 Fall Workshop held in Charlotte, North
Carolina October 7-10.
About Ryan & Company
Ryan & Company is America's largest independent state and local tax consulting firm.
Headquartered in Dallas, Texas, the firm provides a comprehensive range of state and local
tax services on a multistate basis, including audit defense, tax recovery, tax decision
automation, dispute resolution, and strategic planning. With more than 325 professionals
and associates in 11 locations throughout the United States, Ryan & Company serves many of
the world's most prominent Fortune 1000 companies.
PRESS INFORMATION CONTACT:
G. Brint Ryan
Ryan & Company, Inc.
972.934.0022
brint.ryan@ryanco.com
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